Step II: Get Married
We got married in Saitama City Hall. At this point, it was easier for me to let my fiance do the talking. If you wish to just get married in the City Hall as well, please contact your local City Hall first for their requirements on “a Japanese national getting married with a foreign citizen.” I heard that each city may have different sets of requirements. It’s better to be prepared.
Our Requirements to Get Married in the City Hall:
- All the documents inside the Letter Pack (envelop) from the Philippine Embassy.
- Konin Todoke (Marriage Registration form) – please fill it in already, including your signatures!
- A Japanese translation of the data page of my Philippine Passport*
- My Philippine Passport
*You can get the Translation of Passport Form and the Marriage Registration form at the City Hall beforehand. Or find one from the internet!
What happened in the City Hall:
- We arrived at around 11 a.m. Got a priority number.
- Passed our documents to the staff. He checked our documents.
- When everything was in order, he congratulated us. We were officially married!
- He then asked us to collect our finished documents after 1 week.
The documents you will be getting are: Certified True Copy Marriage Certificate (750 yen) and a New Family Registry (400 yen)
*But we were able to request to get them after 2 days because my 30 days visa was almost up and we still needed to go back to the Embassy.
Step III: Report your Marriage back to the Philippine Embassy
It is important to report your marriage within 30 days from its occurrence. Reporting your marriage to the embassy will be easier for both of you in the future. By doing so, your marriage will be recognized as valid in the Philippines thus you will be duly registered in the Philippines Statistics Authority System. You should also report your marriage as your spouse may gain certain entitlements from your home country.
So once again, we went back to the Philippine Embassy in Tokyo.
- Personal appearance of both parties
- Duly accomplished Report of Marriage (ROM) form
*You can download the form from the embassy’s website or you can get it at the entrance of the embassy.
- Valid passport of both parties – original and four (4) copies of the data page
- Konin Todoke no kisai Jiko Shomeisho (Certified true copy of Marriage certificate) from the City hall – Original and four (4) copies
- If spouse is Japanese – latest Family Registry (Koseki Tohon) showing the couple’s date and place of marriage – Original and four (4) copies
- Passport-sized photos – four (4) photos of husband; four (4) photos of wife.
- ¥510 Letterpack (optional, if person will not claim document personally)(You will need an Affidavit of delayed registration of marriage – if you report at the embassy 30 days beyond date of Marriage)
- Submit your documents to the same window you went to before.
- Wait for the invoice and pay at the cashier. (9,750 yen)
- Bring back your receipt
- Wait for the computerized form of your Report of Marriage.
- Check if all the data are correct in this computerized form.
- Sign your Report of Marriage.
- You will be told that you will obtain your documents after 2 weeks.
Reminders from the Embassy:
- Applications may be submitted in person or by mail.
a. If submitted by mail, ROM application form must be typewritten and notarized by a Japanese notary public.
- All photocopies should be in A4 sized paper.
- Processed documents may either be picked up at the Embassy or mailed through the Post office.
- The Embassy may require additional documents if deemed necessary.
- Applicable fees depend on each particular case.
- Processing period is 10 working days.
- The Tokyo Philippine Embassy Consular Service is open from Monday – Friday at 9 a.m. – 3 p.m.
*Please check your appropriate embassy website for Additional Requirements – For those who did not apply for Legal Capacity to Contract for Marriage (LCCM) in the Embassy prior to marriage; For a Divorced Filipino applicant (An applicant whose previous marriage was divorced before contracting the marriage being reported); For a Filipino applicant whose previous marriage was Annulled before contracting the marriage being reported; For widowed Filipino applicant. https://tokyo.philembassy.net/consular-section/services/civil-registration/report-of-marriage-rom/#nav-cat
Our documents turned up after exactly 2 weeks at my in-laws’ house. However, at the time, we were already back in Cebu. So that we can have our documents in our possession, we just asked my husband’s parents to send our documents thru EMS (Express Mail Service). After 4 days, I collected our documents at the Lapu-Lapu City Post office.
When can you get your Marriage Certificate from the PSA after reporting your Marriage in Japan?
As I understand, the Philippine Embassy / Consult General will send the ROM (Report of Marriage Certificate) and other supporting documents to the PSA (Philippine Statistics Authority) here in the Philippines. So it will take about 6 months to 1 year before you can get your PSA issued Marriage Certificate. If you need this document urgently, I suggest you email the embassy where you reported your marriage and ask to get an update on the status of your documents. Depending on the gravity of your reason, you may also request to accelerate the process. This will take a lot of effort on your part and you may need to go to the Manila offices. In the end, you may get your document maybe after 3 months.
*I am currently waiting for my 3 months mark. I will try to request my Marriage Certificate from the PSA office in Colon street. If it’s not available, then I’ll have to try again later.
I was able to get our PSA issued Marriage Certificate on November 2018.
That’s 5 months after getting married back in June 2018.